The new European Privacy Act will come into force on 25 May 2018. We will continue to treat the processing of personal data with care and would like to inform you of this clearly and transparently. We have brought our privacy statements into line with the new rules.
Quotion B.V. is convinced that the privacy of its candidates, flex workers and employees, as well as of its other relations and website visitors, is of the utmost importance. The personal data are therefore handled and secured with the greatest possible care, in accordance with the requirements of the General Data Protection Regulation (GDU).
Who are we
Quotion B.V. is based in Lage Traan 4f, 9351 VL Leek and operates under the name Quotion B.V.. In order to be of service to you and to carry out our work as efficiently and effectively as possible, Quotion B.V. processes your personal data.
Why does Quotion B.V. have a Privacy Statement?
In this Privacy Statement, we have set out for you how we handle your personal data. In this Privacy Statement you can read which of your personal data we process, for which purposes, who may view your data, how we store your data, to whom we pass on your data and what influence you can exert on this yourself. Your interest is paramount to us!
What are personal data?
Personal data is all information that can be traced back to a natural person and that is you. With regard to personal data you can think of: your name, address, date of birth, telephone number, e-mail address and biometric data. We obtain this type of information from you when, for example, you fill in a form, send a letter or e-mail, or call us. Even if you visit the Quotion B.V. website, in some cases you may be providing us with personal data. For example, in the form of an IP address or a cookie.
When your personal data are shared with Quotion B.V. by yourself or by a third party, we process these data. The meaning of the term processing is broad and includes the following: collection, storage, consultation, removal, use and disclosure of data to third parties. But also the deletion or destruction is covered by the term 'processing'.
To what does this Privacy Statement apply?
This Privacy Statement applies to all personal data that Quotion B.V. processes of you in a fully or partially automated way in the context of its services.
Who does Quotion B.V. process personal data of?
We may process personal data of all persons with whom we have contact or who visit this website. These include (potential) temporary employees, seconded employees, payroll employees and customers of Quotion B.V.. We also process personal data of contact persons of our (potential) clients, business customers, suppliers or business partners.
Important: if you, as an organisation or company, provide us with personal details of your employees, you are obliged to inform your employees of this in accordance with the applicable legislation. You can give this Privacy Statement to your employees. In this way they will know exactly how Quotion B.V. handles their personal data.
Who is responsible for the processing of your personal data?
The company responsible for processing your personal data is Quotion B.V., based at Lage Traan 4f, 9351 VL Leek. The responsible party is the person who formally and legally decides whether and, if so, which personal data will be processed, for what purpose and in what manner.
Quotion B.V. Chamber of Commerce number: 69955352
What does Quotion B.V. use your personal data for?
Quotion B.V. may only process your personal data if we have a legal basis to do so. The legal bases for processing your personal data are:
- Your permission. Consent may be withdrawn at any time;
- The processing of your data is necessary for the performance of a contract;
- The processing of your data is necessary to comply with a legal obligation (e.g. to the UWV or bailiffs);
- the processing of your data is necessary in order to combat serious danger to your health; and
- The processing of your data is necessary in view of the importance of Quotion B.V., in which your interest does not prevail.
Quotion B.V. processes your personal data for the purpose of efficient and effective business operations, in particular in the context of carrying out the following activities:
In general, we only collect and process your data for the performance of our tasks as a temporary employment agency and secondment agency, such as, for example, recruitment, temporary employment, secondment, payroll, mediation of self-employed persons, recruitment & selection, personal development and employability, salary administration and personnel management.
More specifically, we ask you to share your personal data with us for the following purposes, among others:
- to enter into and maintain an employee/employer relationship or a personnel/employment mediation relationship with you and to keep financial, personnel, hourly, absenteeism and/or salary records for this purpose.
- to enter into and maintain a relationship aimed at the acquisition/execution of orders and to keep financial records for this purpose.
- to assess your suitability for a particular position or assignment, to record your availability and to bring you into contact with or introduce you to one or more (potential) clients and/or relations.
- to mediate you for work, to offer career and/or career advice and/or other (work-related) services, including training, to deploy you with clients, to have work carried out with clients, or to arrange for assignments to be carried out for you.
- to be able to conclude agreements with you, our client(s) and/or business contacts and to be able to execute and comply with these agreements.
- to inform you about our services and other activities in order to be able to better match your wishes and qualities (e.g. sending a vacancy alert).
- to inform you about the possibilities of Quotion B.V. Deals and to offer them to you.
- for management purposes and to generate management information and reports, to carry out market analyses, controls, audits and controls (internal and external) and to promote and maintain our quality and operational safety.
- to allow you to access and use our private web portal with your own account.
- in order to comply with applicable legislation and regulations and/or to apply for subsidies and discounts, such as the identification or payment of taxes and social security contributions.
- to meet legal reintegration obligations and the government's mandate to help persons at a disadvantage in the labour market enter the labour market.
- to be able to send you personal messages and special offers that are in line with your personal interests, based on the information you have shared with us and the information we have collected through cookies or similar techniques about your use of the Quotion B.V. websites/social media/blogs.
- to improve our products and services (e.g. via our website and the closed web portal) or to solve (technical) problems with the use of the website or our services.
We only process your personal data for the stated purposes. If we use your data for other (closely related) purposes, we will inform you of this in accordance with the law and take the necessary measures.
What personal data do we process?
- name and address data, e-mail address and other contact details.
- birth data, age, gender.
- curriculum vitae (CV), information on education, traineeships and professional experience.
- information about training and education and/or testing that you have followed or carried out yourself or through us.
- data concerning availability and leave.
- other data that are (or may be) important in the context of assessing your suitability, such as references and passport photo and video (introduction) certificates - on a voluntary basis.
The moment you can work for us, work or have worked for us:
- nationality, BSN number, ID certificate, work permit.
- other data relating to the registration of personnel, salaries and absenteeism.
How does Quotion B.V. use your personal data?
Carefully, safely and confidentially. This is how we handle your personal data. To this end, Quotion B.V. has drawn up a policy document.
Supervision of the processing of personal data
The rules on the protection of your personal data are laid down in the General Data Protection Regulation. The Dutch Personal Data Authority (AP) monitors compliance with this Act.
Quotion B.V. takes appropriate technical and organizational measures to protect your privacy and the confidentiality of your data. We take security measures to prevent the misuse of and unauthorized access to personal information, such as applying access control, firewalls and secure servers, and encrypting certain types of data, such as financial information and other sensitive data.
Besides securing the systems, we also want not everyone in Quotion B.V. to have access to all your data. Our systems are designed in such a way that employees can only see the information for which they have been authorised.
Should it transpire unexpectedly that something has gone wrong with the protection of your personal data, or should we suspect that to be the case, we will report this to the AP. If your personal data breach may have adverse or prejudicial consequences for you, we will let you know as soon as possible.
We assume that your data will always be confidential in nature. Every employee of Quotion B.V. is therefore obliged to maintain confidentiality. This also applies to third parties who have been hired or otherwise appointed by Quotion B.V. to carry out work. Persons charged with carrying out technical work on our systems are also obliged to maintain confidentiality. In short, anyone who has insight into your data is subject to a duty of confidentiality.
How long do we store your data?
Quotion B.V. will not store your data for longer than is necessary for the purposes for which your data are processed and is permitted by law. The period of time for which certain data are retained depends on the nature of the data and the purposes for which they are processed. The retention period may therefore be different for each purpose.
Provision to third parties
We expressly do not disclose your personal data to third parties, unless this is necessary in the context of the execution of the agreement, if this is required by law or if you have given us your permission to do so.
Quotion B.V. may also be obliged to provide personal data on the basis of legislation or regulations, on the basis of a decision of a competent court, or in the event of fraud or abuse. If so, Quotion B.V. will collaborate.
Passing on your data to countries outside the European Union
Quotion B.V. will not pass on your data to a company or branch in a country outside the European Union unless a model agreement has been concluded or you have signed a declaration authorising the transfer.
Personal contact with Quotion B.V.
Many contacts between you and Quotion B.V. take place by telephone, via forms, e-mail or social media. We record the personal data you provide if this is necessary for the provision of our services.
Contact in different ways
More and more customers are in contact with Quotion B.V. via e-mail, social media (Facebook, Twitter) or via www.quotion.nl Text messages and chatting are also used. Of course, a lot of information is also exchanged via letters and forms. The initiative to have contact can come from you but also from Quotion B.V.. The personal data you provide us with may be processed by Quotion B.V.. For example, to answer your questions, to make offers or to improve the quality of our services.
Visiting the websites of Quotion B.V.
When you visit our websites, we record your IP address, visit details and cookies. Below you can read what we use these data for.
What do we do with your IP address?
Anyone using the Internet has an IP address. Also if you use internet with your mobile phone. You cannot use the internet without an IP address. Quotion B.V. keeps track of IP addresses to protect you from internet fraud.
What do we do with your visitor data?
On the websites of Quotion B.V., general visitor information is kept up to date, such as the most visited pages. With this information we can further optimize the layout on our website. This data can also be used to put more specific information on the site. This will enable us to further improve our services. We also register how visitors click through the Quotion B.V. website. This data is only stored and edited internally. They are used for statistical analyses of visitor behaviour, to combat fraud and to make personal offers.
What do we do with cookies?
With your permission, we place tracking cookies on your device. We use these cookies to track which pages you visit in order to build up a profile of your online behaviour. This profile is not linked to your name, address, e-mail address, etc., but only, for example, to match vacancy alerts to your profile so that they are as relevant as possible for you.
Through our website, a cookie is placed by the American company Google, as part of the "Analytics" service. We use this service to keep track of and receive reports on how visitors use the website. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. We have no influence on this. The information Google collects is anonymized as much as possible. Your IP address is emphatically not given. The information is transferred to and stored by Google on servers in the United States.
What are your rights?
When Quotion B.V. processes your personal data, you are entitled to certain rights in accordance with the applicable regulations. Your rights will be explained below.
We will inform you if we process personal data about you.
In order to process your data, Quotion B.V. will provide you with information about our identity, the purposes for which we process your data and the ways in which we process them, the rules that apply to them, your rights and how you can influence them.
This information can be omitted if you are already aware of the processing of your data or if a communication to you is impossible or requires a disproportionate effort on our part.
Insight into your data
Are you registered with Quotion B.V. and would you like to see which of your personal details are known to us? In that case, you can exercise your 'Right of Inspection'. We do ask you to specifically indicate which personal data you would like to receive.
Right of rectification
You have the right to rectify data if your data is incorrect or incomplete. You also have the right to rectify the data if the data is not relevant for the purpose for which we process it, or if your data have been processed by us in violation of a statutory provision.
We will inform the third party(ies) who have received your data from us of any rectification, unless this is impossible or requires a disproportionate effort on our part.
Right to erasure
In addition, you have the right to have certain data removed. For example, if your data are no longer necessary for the purposes for which we received them, you object to the processing or if your data has been unlawfully processed by us. However, we may not be able to delete all of the information requested, as we are or may be required to retain certain information about you. Think of BSN or a copy of your identity document if you work for us or if you have worked for us.
Right to limitation of processing
You also have the right to limit the processing of your data. The right to limitation means that we may not (temporarily) process your personal data and may not change those data. This applies if you dispute the accuracy of the data, if you are of the opinion that the personal data are no longer necessary for the purposes or if you are of the opinion that the processing of your personal data by Quotion B.V. is unlawful.
Right of objection
You may object to the processing of your personal data by Quotion B.V. if your personal data are being used for purposes other than those necessary for the performance of a contract or for compliance with a legal obligation. For example, if you do not want us to use your personal data to make personal offers to you.
Right to data portability
If you have provided us with your own personal data, in certain cases you have the right to data transferability. This means that we will provide your data to you in a structured, common and machine-readable manner whenever you request it.
How can you exercise your rights?
If you wish to exercise your rights, you can contact us at any time or send us a letter with your name, address and telephone number. We will respond to your request within one month.
We ask you to identify yourself by means of a valid identification document. This will enable us to verify whether we are providing the personal data to the right person.
Excessive requests with regard to the provision of information may be rejected by us. Excessive requests are when, for example, you approach us more than average and necessary with requests for information.
Setting click behaviour
If you do not want Quotion B.V. to use your clicking behaviour to collect general visitor data, you can configure this via your browser.
About this privacy statement
Quotion B.V. may modify this Privacy Statement. We therefore advise you to consult this Privacy Statement on a regular basis.
This Privacy Statement was last amended on 23 May 2018. The most recent version can always be found at www.quotion.nl.
Questions, remarks, complaints or (suspected) data leak
If you have any questions, comments or complaints about the protection of your personal data by Quotion B.V., you can contact us in writing or by e-mail at firstname.lastname@example.org or Quotion B.V. with regard to Legal Affairs, Lage Traan 4f, 9351 VL Leek. You can also call us by phone on telephone number +31 88 027 7812.
If there is a (suspected) data leak, please report this immediately in writing via email@example.com on the grounds of (suspected) data leak. In order to process your report properly, please provide us with the following information: first name, last name, description of the situation and your contact details.